2025 Annual General Meeting

Date: October 21, 2025

Location: Springfield TC Clubhouse


In attendance: 

Board of Directors 2025: 

Fawzi Mattar - Vice President 

Rosie Pecoraro - Treasurer and Round Robin 

Ed Li – Membership 

Tanya Porcellato – Junior Development 

Ereny Matta - House league 

Nergiz Chinoy – Social 

Dean Porcellato - Pro/Coach 

Wendy Drahovzal – Communications/Secretary 

Vik Punshi – Tournament 

 

General Members: 

Stefan Lucic, Wendy Rodrigues, Gonzalo Panizo, Dino Perieteanu, Dennis, Eugene Goh, Lawrence Bautista, Marut Rupal, Amine Galmami, Farid Kuraishi, Abir, Anaruda, Allison Barnard, Conrad Porcellato, Phan, Rob Strutt

 

Regrets: 

Mark Chan, Maria Tandoc, 

 

All members who were in good standing 14 days in advance of our AGM are eligible to vote, and received an AGM package (the agenda, proxy form, minutes from last year, and financial statements) by email.

 

Proxies:

Received 3 valid proxies 

 

QUORUM MET 

CALL TO ORDER by Rosie Pecoraro at 7.25 pm

 

PROPOSED AGENDA

Our proposed agenda is:

 

1)  Approval of the 2024 AGM Minutes 

2)  Approval of 2024 Financial Statement 

3)  Approval of Resolutions to amended Constitution/Bylaw, Policies 

4)  Election of Board of Directors 

  1. 5)  Introduction of Annual Report & Approval of annual report 2025 Season 

a) President (Maria & Fawzi)     

b) Financial (Rosie/Maria) 

  1. c) Membership (Edward) 

  2. d) Tournaments (Vik) 

  3. e) Junior Development (Tanya) 

  4. f) House leagues/ Round Robin/ Adult lessons (Ereny/ Mark/ Rosie/Dean) 

  5. g) Social - Fun Fair (Maria) 

  1. 6)  Members Voices 

  2. 7)  Adjournment of AGM

8)  Announcement of gift card winner

9)  Closing 

 

Motion to Approve Agenda • No new business stated. 

 

Motion to Approve Agenda - Ed

Motion Seconded – Vik

 

Results of Vote: 

In favor - 100% 

Opposed - 0% 

Abstained – 0% 

Motion passed.

 

Approval of AGM 2024 Minutes:  

Motion to Approve Minutes – Wendy R.

Motion Seconded – Nergiz

 

Results of Vote: 

In favor - 100% 

Opposed - 0% 

Abstained – 0% 

Motion passed.

 

Approval of AGM 2024 Financial Report:  

 

Net income:    16,256.04

Total assets:     88,159.82

 

Motion to approve financial report – Fawzi

Motion Seconded – Tanya

 

Results of Vote: 

In favor - 100% 

Opposed - 0% 

Abstained – 0% 

Motion passed.

 

APPROVAL OF RESOLUTIONS TO AMENDED CONSTITUTION/BYLAW, POLICIES 

No resolutions were brought forth to discuss and vote

 

ELECTION OF BOARD OF DIRECTORS

 

Our by-laws allow us to have 12 board members (2 positions for House League Directors).  

 

All 9 board positions below were uncontested. Positions were acclaimed.

  1.  President – acting Maria Tandoc         - 

  2.  Vice President – Fawzi Mattar - RETURNING

  3.  Treasurer – Rosie Pecoraro - RETURNING

  4.  Membership – Edward Li - RETURNING

  5.  Communications – Wendy Drahovzal - RETURNING

  6.  Tournament – Vik Punshi - RETURNING

  7.  Junior Program – Tanya Porcellato - RETURNING

  8.  House leagues – Mark Chan /Ereny Matta - RETURNING

  9.  House leagues / Round Robin – VACANT

  10.  Social Activities – Nergiz Chinoy - RETURNING

  11.  Lakeshore League - VACANT

 

Motion to approve Election of 2025 Board - Eugene

Motion seconded – Gonzalo

 

Results of Vote: 

In favor - 100% 

Opposed - 0% 

Abstain – 0% 

Motion passed.

 

No further items for AGM

 

Motion to close the official 2025 AGM - Gonzalo

Motion seconded – Wendy R.

 

Results of Vote: 

In favor - 100% 

Opposed - 0% 

Abstain – 0% 

Motion passed.

 

Adjourment at 8:00 pm

 

REPORTS

Membership Report - Ed

In 2025, total membership registrations were higher than normal, and our membership reached capacity around mid-June.  For the 2025 season, 358 memberships were sold online, and we had 57 junior participants enrolled in our junior programs. 

 

Membership Type Count 

Adult: 171 

Senior: 20 

Junior: 10 

Family: 157

Junior Participant: 57 

Total Membership Count (inc. junior participants) = 415

 

Tournament Report - Vik

  • We played 3 tournaments, including two Doubles and one Singles tournament.

  • We had 32 players each in Doubles and 24 players in Singles. All entries were taken up by the club members (except when a member invited a non-member as a partner).

  • All tournaments featured round robin play followed by elimination rounds.

  • Winners received trophies/gift cards, and events included light refreshments.

  • The tournament split the group into 2 categories and encouraged self-assessment for category selection and welcomed both members and non-members when space allowed.

  1. Doubles Tournament – May 17th & 18th; Won by Muhander/Kalyan (Advanced) and Marut/Nora (Intermediate)

  2. Singles Tournament – Jul 5th & 6th; Won by Zian (Advanced), Yuving (Intermediate) and Marut (Beginner)

  3. Doubles Tournament – Sep 6th/7th; Won by Zian/Roy (Advanced) and Kevin/Adil (Intermediate) 

 

Junior Development Report - Tanya

Try Tennis Event with City of Mississauga 

  • We ran a successful free Try Tennis Event for juniors in conjunction with the city of Mississauga Youth Week. Over 30 juniors participated in the two hour free clinic that was provided by Tanya and Dean. 

School Program

  • Over 370 students from Springfield public school participated in our annual school’s program. Staff from Tennis Everyone provided free instruction for the Phys. Ed. classes for two full days.

We also ran weekly training classes and 1/2 day tennis camps that were well attended and enjoyed.

 

House Leagues - Dean

The singles league had 25 regular players; we had 4 rounds of 5 weeks. After each round, players would get reorganized by results. Culminating with the strongest players in the top boxes for the 4th and final round. Then, based on those results, playoff rounds were set up. Our semis and finals were held Saturday, November 1st, with Vik winning the league versus Sujoy in the finals. Trophies were awarded to the winner and runner-up. The other semi-finalists were Amit and Jay. (I do have a photo I will attach here. Perhaps there is room for it on the website for the spring, with a caption of 2025 single league semi-finalists.)

The players' feedback was positive for the new format. Next year, we would preset the playoff nights at the start of the season. 

The doubles league had 30 players. 5 teams of 6 players. 20-week schedule with players having 4 different partners throughout the league, one for each of the different four rounds. Points were kept track of as best as possible despite many subs being used over the course of the season. Trophies were awarded to the top male player with the most points and female with the most points. Eugene was the men’s winner, Nergiz the ladies’ winner. Nergiz would like to give her trophy to the next top female player, as she said she was away for too many of the matches for her scores to count. The next player is Wendy. The trophy is in the clubhouse. We need to do a proper presentation.

Otherwise doubles league feedback was very positive this year. Players noted that matches were generally good, and players did get subs as needed, so there were not many incidents of players not showing up. 

All in all, a successful year for both leagues. 

 

Fun Fair – Nergiz

We had our Fun Fair on May 25th. As usual, Dean organized court games, during which members competed for prizes, and later enjoyed a BBQ.

 

MEMBER'S VOICES

There is an interest in Round Robin during weekdays 

  • put on agenda for EC meeting, send out survey

  • A weekly signup could be created on our website; a court could be allocated for a certain day/time. Could RR be extended from 6 to 10?; 6:30 to 8:30 all courts, 8:30 to 9:30 2 courts. Provide options for scheduling. 

  • If we have too many organized programs, there are not enough opportunities for people just to play. 

Porta potty was a success. 

For a singles league, the schedule this year was flexible; some players want to schedule all matches in one week. Some players want to keep a couple of courts booked on Wednesday. The EC will consider the feedback and put out a survey.

Recycling tennis balls – there is a possibility to get a bin to collect balls. Phan will get more information and let us know. 

Thank you to the Club for fixing the courts.

 

Gift Draw 

Winner – Lawrence, Aruda